What is an Electronic Document Management System?

A complete Electronic Document Management System (EDMS) provides you with all the software and hardware required to maintain control of all your documents such as word processing documents, spreadsheets, graphics and scanned images. A complete EDMS includes document imaging, OCR, text retrieval, workflow, and Computer Output to Laser Disk, amongst other features and capabilities.

What types of documents can be scanned into an EDMS?

Any document can be scanned into a document management system. The important things to consider when deciding what types of documents to scan are: indexing, retrieval, and accessibility. Below are examples of the most common documents by department or workgroup.

Human Resources

·          Applications

·          Resumes

·          W-4’s

·          I-9’s

·          1099’s

·          Promotion Notices

·          Termination Notices

·          Payroll

·          Benefits

Accounting

·          Accounts Payable

·          Accounts Receivable

·          Checks

·          Expense Reports

·          Invoices

·          Receipts

·          Statements

Sales

·          Forecast Reports

·          Proposals/Quotes

·          Sales Orders

·          Commission Worksheets

·          Expense Reports

Marketing

·          Brochures

·          Flyers

·          Logos

·          Promotions

Operations

·          Sales Orders

·          Credit Applications

·          Lease Applications

·          Contracts

·          Commission Worksheets

Engineering

·          Designs/Blueprints

·          Product Reports

Legal

·          Case Files

Education

·          Administrative Files

·          Teacher Applications

·          Teacher Evaluations

·          Student Applications

·          Student Entrance Exams

·          Student Exit Exams

Healthcare

·          Doctor’s Reports

·          Patient Files

·          Medical Billing